Or you could do what lots of people do, and list both of the main jobs in your job title. An Operations Assistant is an entry-level role and completes administrative tasks that are related to the day-to-day activities of an organization. Material Recording Clerks: Material recording clerks track product information. A VP of Operations tracks industry changes and recommends processes to improve organizational goals and processes. A Director of Operations is sometimes known as the COO in larger organizations. Operations Job Titles and Descriptions — A list of the top 11 Operations job titles and descriptions that employers request. 1. accomplice: an assistant, especially in the commission of a crime Becoming an administrative assistant is easy with our help. Operations Job Titles Hierarchy — The standard for Operations department positions…a mini org chart if you will. Administrative workers are those who provide support to a company. administrator. Chief Operating Officer (COO) – Chief Operations Officer, President & COO, Executive VP of Operations. Noun. The duties of an Operations Manager are: A COO, also known as a Chief Operating Officer, manages the day-to-day operations and logistics of an organization. A secretary, also known as a personal assistant (PA) or administrative assistant, has many administrative duties.The title "secretary" is not used as often as in decades past, and responsibilities have evolved in response to the technological age, requiring knowledge in software such as the Microsoft Office suite of applications. There may also be specifics added to the title, such as executive assistant to the CEO or the President This support might include general office management, answering phones, speaking with clients, assisting an employer, clerical work (including maintaining records and entering data), or a variety of other tasks. assistant. Other tasks of an Operations Analyst include performing statistical analysis, assessing the market environment, and verifying employee performance files. Some of these titles, like “administrative assistant” and “program administrator,” refer to jobs with very similar duties. An Operations Assistant works directly with an Operations Manager to ensure a smooth workflow. Receptionists have a variety of job responsibilities, such as greeting and directing visitors, answering phones, sorting incoming mail, coordinating deliveries, scheduling appointments, stocking office supplies, photocopying, and faxing and filing. The may also assist customers either on the phone or in person. # of job title searches per month: 3,200; Chief Operating Officer: 1,700; Chief Operations Officer: 250; Head of Operations: 150. In his book, Chief of Staff: The Strategic Partner Who Will Revolutionize Your Organization, Tyler Parris posits that “one leader’s chief of staff is a high-powered executive assistant, while another’s is a vice president, with most chiefs of staff falling somewhere in between.”He also lays out the continuum of complexity of tasks in a helpful way. They might also do some basic bookkeeping and financial transactions. An Operations Assistant works directly with an Operations Manager to ensure a smooth workflow. An Operations Assistant duties vary buy industry but may include: A VP of Operations is a leadership role that manages the efficiency of an organization. Most large companies have an Operations department and usually, it is simply called “Operations”. General Office Clerks: General office clerks perform a variety of administrative tasks. Duties of an Operations Specialist include: # of job title searches per month: 600; Business Operations Specialist: 150. It displays the employee’s rank, duties, and responsibilities. An Operations Engineer also monitors operating trends that affect efficiency, cost savings, energy savings, time savings, and employee safety. However, administrative assistants often have a higher degree of responsibility. An Operations Engineer uses data to create reports and make recommendations for the improvement of workflow. A COO manages major company-wide changes and communicates across departments to ensure proper workflow. Functional Title vs. These clerks typically require a high school diploma, while bookkeepers, accountants, and auditing clerks require some postsecondary education. That’s the approach taken at leading companies (both old and new) such as: However, some companies have Operations positions with slightly different names, often overlapping related teams such as Project & Program Management or Supply Chain & Logistics departments. Check out our writing a resume summary guide, if you want more help with this part. Receptionists: Receptionists perform a variety of administrative tasks. Business titles can be everything from CEO to … So if your manager says “in our company you can go from administrative assistant level 1 to AA2 to AA3 and then executive assistant to senior executive assistant to chief administrator (or whatever title),” you are following his or her plan for your career and not your own. Collects, reviews, analyzes complex and/or confidential data and prepares reports, charts, budgets, and other presentation materials. This generally includes answering phones, taking memos and maintaining files. Because administration is such a broad category, there are many different administrative job titles. The position is largely clerical but requires specific knowledge of escrow procedures, title searches, tax encumbrances and real estate closings. However, some job titles describe very different types of jobs. Are you defined by your title or by WHAT YOU DO in this market? Finally, there are a number of administrative jobs. Secretaries were set apart from others and known to be favored by their respective leaders. Read below for a description of each job type. Find more ways to say assistant, along with related words, antonyms and example phrases at Thesaurus.com, the world's most trusted free thesaurus. They often gather information to help the company. Which of the following is an administrative responsibility of a medical assistant? One of the most used alternative job titles for administrative assistant is secretary. What Are My Options If I Pursue a Career in Management? How to Become an Administrative Assistant. Some companies use the terms "secretaries" and "administrative assistants" interchangeably. What is Operations? Other tasks of an Operations Associate are: An Operations Engineer is responsible for analyzing organizational systems and performance reports. They might also perform other related clerical duties. Editorial assistant. An Operations Specialist is an experienced Operations professional that works with the senior management to help improve workflow and day-to-day business activities. Administrative Assistants and Secretaries: Secretaries and administrative assistants pe… As a senior executive, a COO works directly with the Chief Executive Officer to implement strategies and projects to help the business run smoothly. A Director of Operations helps senior management develop long-term business strategies and manages the planning of department budgets and objectives. Another word for assistant. Examples of job titles for Operations leaders include: Examples of Operations Vice President titles commonly used include: Here are some of the top most used Operations director titles: There are numerous Operations Manager alternative titles to use. The most common job titles for administrative professionals are administrative assistant and executive assistant. In addition to the sources cited above, special thanks to these experts on operations titles: My team and I share this research on Operations job titles to help you optimize your own titles. An Operations Assistant is an entry-level role and completes administrative tasks that are related to the day-to-day activities of an organization. They might do some of their data recording in an office but often spend time tracking inventory in the company's warehouse. # of job title searches per month: 400; Vice President of Operations: 200; VP Operations: 150. Operations Assistant. Duties of an Operations Supervisor include: # of job title searches per month: 250; Operations Officer: 200; Business Operations Manager: 150; Manager of Operations:150. There are a lot of variations of these two titles and more titles for administrative professionals. A Director of Operations is also responsible for monitoring workflow and ensuring optimal productivity and performance across an organization. The Balance Careers uses cookies to provide you with a great user experience. For more information about each job type, check out the Bureau of Labor Statistics’ Occupational Outlook Handbook. But it was the same skill – transc… An employee who works in an office, especially one engaged in clerical or administrative work. A: Other common job titles for an executive assistant include executive secretary and executive administrative assistant. We also found these other funny/creative Operations job titles : Here are some funny Operations titles too: Check out more examples of funny ops titles (including for the Head of Operations) here: 100+ Creative & Funny Job Titles [by Department & Position]. Entry Level – Operations Intern, Operations Management Trainee, Operations Assistant, Global Operations Intern, Entry Level Operations Analyst. A VP of Operations develops new processes and makes recommendations for streamlining processes based on research by other Operations employees. There is a relatively new type of medical profession that combines the role of a medical doctor with that of a hospital administrator, known as hospitalist. “…an Operations employee contributes to making an employer’s wheels run less expensively with fewer squeaks and bumps.”. The title of secretary was originally used by military leaders, heads of state and even popes to refer to their most trusted confidants -- to the ones they could trust and rely on without reservation. When I first began working virtually, I called myself a Closed Captionist. A title assistant provides title companies with administrative support during real estate sales transactions. Here's a list of similar words from our thesaurus that you can use instead. The 23 Hard and Soft Skills That Hiring Managers Want. You can read about their similarities, and differences, in The Top 20 Administrative Job Titles [with Descriptions]. Caddie or carrier. Mail Clerks: Postal service clerks receive, sort, and deliver mail. Administrative assistants may also be in charge of sending and receiving … Monitoring profit margins and employee productivity are also tasks of a VP Of Operations. Office Coordinator ; Office Administrator ; Office Assistant ; Office Manager; Office Clerk; Front-Desk Assistant ; Data Entry Clerk ; Data Entry Specialist; Department Coordinator ; Administrative Coordinator ; Administrative Assistant; Administrative Services Assistant ; Administrative Aide ; Administrative Associate ; Administrator PA. right arm. They are often the first point of contact for clients and customers. An Operations Analyst conducts internal audits and creates reports to propose plans and processes to improve an organization’s bottom line. # of job title searches per month: 600; Business Operations Specialist: 150 . The duties may vary according to the nature and size of … These clerks produce and maintain financial records for companies. By using The Balance Careers, you accept our. Here are fifty synonyms for assistant. May 21, 2020 by Heather Barbour in Job Titles, The Top 20 Administrative Job Titles [with Descriptions], 100+ Creative & Funny Job Titles [by Department & Position. Read below for an extensive list of administrative job titles, and what each title means. They might answer telephones, file records, type and maintain documents, and assist clients. Financial Clerks: This job type includes bookkeeping, accounting, and auditing clerks. This supports our mission to transform job descriptions. The 20 Most Searched-For Operations Titles — A pie chart of the top 20 Operations positions that candidates search for on Google. I reviewed Operations job titles searched for by candidates (and employers!) They receive payments, record financial information, and arrange for payment of overdue bills. Along with doing the work of a secretary, they might also be involved in organizing meetings and conferences, performing bookkeeping tasks, and even managing the office budget. Below is a list of common administrative job titles organized by job type. This might involve searching databases, retrieving files, or maintaining records. A. filing patient records ... A. receptionist B. another medical assistant C. physician D. nurse. She thinks it makes people see one worker as less important than another, and this becomes a stigma. Operations positions make an organization run smoothly. A secretary or administrative assistant working exclusively for one particular person. Which Operations job titles make sense for you and your team? They ensure proper shipment of items, track shipments, and maintain inventory. Some people taking the course would become court reporters, and others would become closed captionists. Information Clerks: Information clerks perform a variety of clerical duties. Here are some examples: When you get to the individual contributor level of Operations positions, there is more granularity. An Operations Supervisor, or Business Operations Manager, leads the Operations team in increasing productivity and workflow. Administrative Assistant Job Description. Here is a simple definition from Operations Job Titles Explained (Monster) article. The objective statement should not only state the job position being sought, it should go further to bringing out the valuable skills, knowledge … Daily duties of an Operations Coordinator include: An Operations Analyst conducts research and analyzes workflow processes to improve business procedures. — Best practices on roles and department names. Functional job titles are common in organizations, and follow the philosophy that the best title for a particular position is … In writing the Administrative Assistant’s resume, the very first section, which is the objective statement, must be very well prepared. This support might include general office management, answering phones, speaking with clients, assisting an employer, clerical work (including maintaining records and entering data), or a variety of other tasks. These range from upper-level administrative jobs, like a medical director, to jobs like hospital administrative assistants. The difference between a functional job title and an administrative title is relatively simple to understand. Find out Which Are the Highest Paid Hourly Jobs, Retail Careers: Options, Job Titles, and Descriptions, Sample Cover Letter for an Administrative Coordinator, A List of Different Information Technology Job Titles, Check out This Extensive List of Customer Service Job Titles, Database Administrator Job Description: Salary, Skills, & More. Office Manager An Office Manager, also known as an Office Administrator, or just Administrator, acts as a liaison between management and employees in and organization. However, if your core job is working as the Executive Administrative Assistant, and you support your boss by doing some of those other things, which many small business admins do, then Office Administrator may be the better job title. In as little as 8 months, you’ll complete your administrative assistant program all thanks to our fast and convenient online school.. Our industry-experienced instructors take the skills you may already have and expand them into a well-rounded education. Now, what I do has moved far above and beyond any generic "secretarial" position description. I learned transcription through a court reporting program at a college. running an office and office functions). However, this page has not been updated with the latest job titles of administrative professionals yet. We are looking for a master multi-tasker with excellent communication skills and an upbeat attitude. Alison Doyle is the job search expert for The Balance Careers, and one of the industry's most highly-regarded job search and career experts. Is it sufficient for people to know that you’re a Virtual Assistant, Online Professional or Freelancer, OR is it MOST important that they know the skills you possess? Bill and Account Collectors: Bill and account collectors help manage and maintain the finances of a company. They often need at least some coursework or experience in accounting. An Operations Coordinator works with an Operations Manager to ensure the goals, meetings, and schedules of each department work in harmony. Administrative workers are those who provide support to a company. Most administrative assistant duties revolve around managing and distributing information within an office. personal assistant. Generally, Administrative Assistant or Executive Assistant is more the correct title if you’re supporting a person directly, and Office Manager if you’re the support for a larger group or team of people at a specific location (i.e. They often steer-clear of high-level, technical tasks and stick to filing, emailing, or other important tasks. Administrative work can encompass a wide variety of duties. Below are the top 11 Operations Job Description titles employers request on Google, according to ahrefs. Manager Business Operations & Strategy (SurveyMonkey uses), Senior Manager Business Operations (Slack), Strategy & Operations Intern (Salesforce), Overseeing financial information and budgets, Overseeing supply chain and inventory control, Developing long-term excellence initiatives, Managing the Operations Manager’s schedule, Assisting with departmental changes and improvements, Provide training for employees to upgrade skills, Provide support to senior management for improvement plans, Assist in creating company-wide standards. Individual Contributors – Operations Coordinator, Operations Specialist, Operations Analyst, Operations Engineer, Process Engineer, Program Manager, Project Manager, Business Operations Specialist, Operations Technician, Operations Consultant. Check out Ongig.com to learn more. They might answer phones and support customers, organize files, prepare documents, and schedule appointments. After scouring the career pages of top public companies we found: You will notice that depending on the size of a company and the industry it serves, job categories may vary. This mini-report is the latest chapter in Ongig’s Job Titles: The Definitive Guide. # of job title searches per month: 600; Ops Analyst: 450; Operations Research Analyst: 250; Business Process Analyst: 150; Business Operations Analyst: 150. Administrative work can encompass a wide variety of duties. Operations Manager is the #1 searched-for job by candidates and is also the #1 most requested operations job description by employers (see Top 10 list below). They often help debtors find solutions for paying their overdue bills. I will soon be reviewed, and would love to go in and make a great case for a new job title … C. physician. A person, usually a woman, who is trained to assist women in childbirth, but who is not a physician. Administrative Assistant III provides administrative support in a variety of functions to a department head, team, department or another group in an organization. Here’s a typical org chart of Operations position titles. Administrative Jobs: Options, Job Titles, and Descriptions, Here Is a Comprehensive List of Healthcare and Medical Job Titles, Accounting Careers: Job Options, Titles, and Descriptions, Nonprofit Careers: Options, Job Titles, and Descriptions, Grocery Store Careers: Options, Job Titles, and Descriptions, Administrative Assistant Resume Example and Writing Tips. Use this list when searching for a job in administrative work. Five years ago I started as basically a regular administrative assistant. aide. You might also use this list to encourage your employer to change the title of your position to better fit your responsibilities. They typically need at least some coursework or experience with spreadsheet computer programs. and my findings are below. VP of Operations – Vice President of Operations,  SVP Operations, VP Business Operations, Operations Management, VP of Finance & Operations, Director of Operations – Operations Director, Business Operations Director, Team Lead Operations, Director of Business Operations, Senior Director Business Operations, Strategy & Operations Leader, Operations Manager – Business Operations Manager, Office Operations Manager, Operations Supervisor, General Manager of Operations. Chief Operating Officer (Facebook, Beyond Meat), Executive Vice President (EVP) of Global Operations (Microsoft has 2 business line leaders with such EVP Ops-related titles), Chief Operations Officer (TechCrunch uses), Chief Technology & Operations Officer (Docusign), Chief Legal & Operations Officer (Eventbrite), Vice President of Operations (Zeus Living uses), Vice President and Head of Global Operations (Facebook), VP Commerce Business & Operations (Facebook), EVP Strategic Business Operations (Salesforce) (an EVP is usuall the #1 Operations person but in Salesforce’s case, it’s the #2 Ops role because Salesforce has a President and COO), Head of Business Operations (Juniper Square), Continuous Improvement Lead (Cargill uses), Director of International Operations (Spin), Senior Director Business Operations (Beyond Meat), Sr. A business title is a job title in a corporation or organization. They answer phones, greet customers, and answer questions about the organization. # of job title searches per month: 3,200; Operations Director: 250. A number of words—many precise in meaning, as well as colorful and/or pejorative—exist to assist you in describing someone who works below another person. Note: Check out other titles for administrative assistant below in the “Creative Job Titles for Administrative Assistant” section towards the bottom of this article. The administrative field is the only field that I can think of that relies heavily on using the word “assistant” in the job title. Operations and Administrative jobs are also a common overlap. She handles writing correspondence and making travel arrangements among other duties. An Operations Associate works directly with the Operations Management team to make recommendations for business performance improvement. An Operations Manager is a key upper-level manager that leads company efficiency and productivity. A secretary may supervise other office workers in a department or may serve as the main administrative support person to one individual. The American Medical Technologists (AMT) is a certifying agency for all of the following EXCEPT_____. Administrative Title. There are also financial clerks who perform less specified duties, such as carrying out financial transactions and helping customers. Administrative Assistant seeking to use her skills and experience to benefit an organization that is making the world a better place. I’ve included a brief description for each as well as the # of job title searches per month by employers. Person who goes out of his way to please others. Here’s a little more texture on each of the 6 levels of Operations roles: Operations usually reports into the Operations team run by the Chief Operations Officer. Examples of entry-level Operations titles include: Below is a list of the top 20 Operations job titles based on Google queries we found on ahrefs. 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Medical Technologists ( AMT ) is a key upper-level Manager that leads efficiency... At a college clerks require some postsecondary education activities of an organization that is the... Time savings, energy savings, time savings, energy savings, savings... Uses data to create reports and make recommendations for streamlining processes based on research other! Respective leaders 's warehouse bumps. ” agency for all of the main jobs in job. And completes administrative tasks that are related to the day-to-day activities of an ’. Meetings, and deliver mail companies use the terms `` Secretaries '' and administrative! ( Monster ) article becoming an administrative assistant writing a resume summary,! These titles, and list both of the top 20 administrative job titles organized by type! '' position description companies with administrative support person to one individual those who provide support to a.. A wide variety of duties and manages the planning of department budgets and objectives what is another title for administrative assistant?...